Staffing Coordinator- Clinical Staffing

Overview:
Manages and oversees scheduling and payroll for designated departments across the UPH-DM organization. Creates work schedules for departments. Ensures accuracy and consistency with payroll and scheduling practices per organizational guidelines. Monitors licensure and certifications required for department staff.

 

Why UnityPoint Health? 

Commitment to our Team – For the third consecutive year, we're proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare for our commitment to our team members. 

Culture – At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve. 

Benefits – Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in. 

Diversity, Equity and Inclusion Commitment – We’re committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation. 

Development – We believe equipping you with support and development opportunities is an essential part of delivering a remarkable employment experience. 

Community Involvement – Be an essential part of our core purpose—to improve the health of the people and communities we serve. 

 

Visit (url removed) to hear more from our team members about why UnityPoint Health is a great place to work. 

Responsibilities:
Scheduling and Payroll

·         Manages all scheduling and payroll for designated departments across the UPH-DM organization.

·         Creates and maintains multiple work schedules for each department to include RN, PCT, UC and additional roles as requested.

·         Updates and manages each department’s position controls

·         Creates new hire orientation schedules and enrolls new team members into classes

·         Train and orient new staff to Web Scheduler and One Staff 

·         Reviews, approves and denies all staff PTO requests and FTE changes

·         Balances schedules and work shifts on a day-to-day basis, changing schedules whenever needed to fill critical needs

·         Identifies needs across departments and provides input on hiring decisions needs and

·         Manages day to day payroll timekeeping for department staff ensuring accurate Kronos timecard

·         Tracks attendance and prepares corrective action forms for departments leaders

·         Tracks licensure and certifications required for department staff

·         Collaborates with leadership in problem solving scheduling and payroll issues

 

Data Maintenance

·         Assists in preparing reports for department and/or leaders as requested.

·         Maintains proficiency in knowledge of software programs, including Microsoft Word, PowerPoint, Excel, E-mail and others as requested.

·         Maintains proficiency in knowledge of One Staff scheduling system documenting shifts worked for department.  

·         Maintains proficiency in knowledge of Kronos Payroll system documenting hours worked for department and coding accurately to ensure an accurate and efficient personnel budget  

·         Leads and/or contributes to special projects as required by the department.

 

Qualifications:
 

Minimum Requirements

Identify items that are minimally required to perform the essential functions of this position.

Preferred or Specialized

Not required to perform the essential functions of the position.

Education:

 

 

 

High school graduate or GED equivalent.

 

Associates Degree or higher preferred

Experience:

 

 

 

 

Prior secretarial or administrative experience. Demonstrated experience utilizing computers along with ability to learn systems.

 

One year successful secretarial or clerical experience required

 

License(s)/Certification(s):

 

 

 

 

Valid driver’s license when driving any vehicle for work-related reasons.

 

Knowledge/Skills/Abilities:

 

 

 

 

·         Possess a sense of urgency, be dependable and reliable

·         Utilizes excellent customer service and client relationship skills, at all times, and conveys a positive and professional attitude

·         Maintains strict adherence to confidentiality & HIPAA regulations.

·         Demonstrates organization, attention to detail, flexibility and cooperation in work and in working with others

·         Ability to multi-task in a fast-paced environment.

·         Excellent written and oral communication skills in person, on the phone, text and email.

Strong computer skills including Microsoft Office programs.

Strong critical thinking skills along with independent judgment in making decisions.