Company:
Installed Building Products
Location: Tacoma
Closing Date: 26/10/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
Job Description:
$45,760 to $52,000 per year, based on experience
As Office Coordinator II you are primarily responsible for the administrative support for the sales team by accurately creating customer bids from take-offs, maintaining price lists, and performing job audits.
Responsibilities:
Creating customer bids from take-off spreadsheets
Maintaining price lists
Verify pricing on purchases orders
Ensure options are added and priced correctly to jobs
Perform job audits by verifying job costing and customer pricing is accurate
JobCORE maintenance by updating models and current jobs with any changes
Communicate with sales team to resolve customer service issues
Contract administration, certificates of insurance, and licensing
Maintaining the Commercial Backlog
Identify payroll discrepancies including labor paid out above and beyond was included in customer estimates and communicate with Branch Manager
Respond to payroll/billing audits from Corporate
Invoice customers daily and end statements monthly
Submit commercial payments by the 20th each month
Achieve < 35 days outstanding AR goal
Work with AR Manager on mechanics liens, small claims, and legal counsel as needed
Send invoices for processing after they have been approved by Branch Manager
Enter purchase order information for inventoried materials on the Branch IBP Material PO Log
Ensure p-card (company credit card) receipts are uploaded and coded correctly
Manage workers’ compensation claims/injuries including review requests for modified work
Human resource duties such as preparing new hire packets, employee folders, and leave of absences
Assist with marketing and recruiting
Trained in backup coverage for scheduling, payroll, and billing.
Preferred Qualifications:
HS Diploma or GED Equivalent (Required)
Strong computer skills, specifically in excel (Required)
Excellent attention to detail (Required)
Marketing skills are a plus
Customer Service experience
Proficient in Microsoft Office, specifically Excel
Have a natural curiosity
Strong, clear verbal and written communication skills
Ability to work under pressure and meet deadlines independently
Highly organized
Strong Problem-solving skills
Physical demands: Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods to complete your computer job.
Benefits:
Medical, dental, and vision coverage
Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
Company Paid Life Insurance
401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
Longevity Stock Program
IBP Foundation
Scholarship opportunities
Employee Financial Assistance Program
Paid vacation and holidays
Opportunities for growth and advancement
At Pacific Partners Insulation South, a BDI Company, we hire and retain employees who exhibit the following Core Values: Safety, Personal Integrity, Dependability, Commitment, Collaboration, and Excellence. BDI is in the construction industry, primarily insulation however, we do install additional products. BDI encourages team building by hosting numerous events throughout the year from BBQs to picnics and training. We appreciate our employees. We are hiring immediately, let us appreciate your talents, and come join the BDI family!
EEO Statement:
IBP is an equal opportunity employer.
$45,760 to $52,000 per year, based on experience
As Office Coordinator II you are primarily responsible for the administrative support for the sales team by accurately creating customer bids from take-offs, maintaining price lists, and performing job audits.
Responsibilities:
Creating customer bids from take-off spreadsheets
Maintaining price lists
Verify pricing on purchases orders
Ensure options are added and priced correctly to jobs
Perform job audits by verifying job costing and customer pricing is accurate
JobCORE maintenance by updating models and current jobs with any changes
Communicate with sales team to resolve customer service issues
Contract administration, certificates of insurance, and licensing
Maintaining the Commercial Backlog
Identify payroll discrepancies including labor paid out above and beyond was included in customer estimates and communicate with Branch Manager
Respond to payroll/billing audits from Corporate
Invoice customers daily and end statements monthly
Submit commercial payments by the 20th each month
Achieve < 35 days outstanding AR goal
Work with AR Manager on mechanics liens, small claims, and legal counsel as needed
Send invoices for processing after they have been approved by Branch Manager
Enter purchase order information for inventoried materials on the Branch IBP Material PO Log
Ensure p-card (company credit card) receipts are uploaded and coded correctly
Manage workers’ compensation claims/injuries including review requests for modified work
Human resource duties such as preparing new hire packets, employee folders, and leave of absences
Assist with marketing and recruiting
Trained in backup coverage for scheduling, payroll, and billing.
Preferred Qualifications:
HS Diploma or GED Equivalent (Required)
Strong computer skills, specifically in excel (Required)
Excellent attention to detail (Required)
Marketing skills are a plus
Customer Service experience
Proficient in Microsoft Office, specifically Excel
Have a natural curiosity
Strong, clear verbal and written communication skills
Ability to work under pressure and meet deadlines independently
Highly organized
Strong Problem-solving skills
Physical demands: Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods to complete your computer job.
Benefits:
Medical, dental, and vision coverage
Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
Company Paid Life Insurance
401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
Longevity Stock Program
IBP Foundation
Scholarship opportunities
Employee Financial Assistance Program
Paid vacation and holidays
Opportunities for growth and advancement
At Pacific Partners Insulation South, a BDI Company, we hire and retain employees who exhibit the following Core Values: Safety, Personal Integrity, Dependability, Commitment, Collaboration, and Excellence. BDI is in the construction industry, primarily insulation however, we do install additional products. BDI encourages team building by hosting numerous events throughout the year from BBQs to picnics and training. We appreciate our employees. We are hiring immediately, let us appreciate your talents, and come join the BDI family!
EEO Statement:
IBP is an equal opportunity employer.
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Installed Building Products